Role Overview
We are seeking a highly capable Executive Assistant to support the Vice President of Operations and, as needed, one or more additional senior leaders within the Operations leadership team.
This role goes beyond traditional administrative support and acts as a trusted execution and operations partner. The successful candidate will provide executive, analytical, and operational support across a broad range of activities, enabling leaders to focus on strategic priorities while ensuring rigor, follow-through, and alignment across the organization.
The role requires someone who can operate with high autonomy, exercise sound judgment, manage confidential information, and navigate a fast-paced, matrixed environment.
Executive & Leadership Support
- Provide high-level executive support to the VP of Operations and a small portfolio of senior leaders, including calendar management, meeting preparation, prioritization, and follow-ups.
- Anticipate leadership needs and proactively manage competing priorities.
- Handle sensitive, confidential, and business-critical information with discretion and professionalism.
- Serve as a trusted point of contact between leaders and internal/external stakeholders.
Analytical & Business Support
- Pull together information from different sources and prepare clear summaries, insights, and briefing materials for leadership meetings.
- Track key initiatives, decisions, and action items to ensure closure and accountability.
Cross-Functional Coordination
- Coordinate activities across departments and with external parties to ensure alignment and timely execution.
- Engage with company personnel at all organizational levels to gather information, validate inputs, and prepare materials.
- Support leadership communication flow across teams, ensuring clarity and follow-through.
Operational, Program & Portfolio Support
- Provide support across operational areas including:
- Administrative services
- Facilities, security, and training coordination
- Supplier management and purchasing support
- General project, program, and portfolio management
- Support leadership operating cadence, including governance forums, reviews, planning sessions, and leadership meetings.
- Maintain structure, documentation, and tracking for key operational initiatives.
Leadership & Continuous Improvement
- Identify opportunities to improve processes, workflows, and ways of working.
- Generate new and innovative solutions to complex operational challenges.
- Work independently within established procedures while influencing outcomes beyond own scope
Who are you?
Required Qualifications
- 4–6 years of relevant experience in executive support, business operations, program management, or a similar role.
- Demonstrated experience supporting senior leaders in a complex, fast-paced organization.
- Strong analytical and problem-solving skills with the ability to translate data into insights.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities, stakeholders, and deadlines simultaneously.
- High level of professionalism, integrity, and discretion.
- Experience in operations, business operations, or portfolio/program management environments.
- Advanced proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams).
- Experience coordinating cross-functional initiatives and external partners.
- Exposure to supplier management, purchasing, facilities, or security coordination is a plus.
- Prior experience acting as a lead or coordinating work of others.
Executive Assistant – VP of Operations
Location: Bangalore | Hybrid Experience: 4–6 years in the relevant fieldReporting to: Vice President of Operations
HERE is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.
Who are we?HERE Technologies is a location data and technology platform company. We empower our customers to achieve better outcomes – from helping a city manage its infrastructure or a business optimize its assets to guiding drivers to their destination safely.
At HERE we take it upon ourselves to be the change we wish to see. We create solutions that fuel innovation, provide opportunity and foster inclusion to improve people’s lives. If you are inspired by an open world and driven to create positive change, join us. Learn more about us on our YouTube Channel.
