Key
Responsibilities:-
Calendar &
Schedule Management :-
Manage the
Director’s daily schedule, appointments, meetings, and travel plans.
Coordinate
meetings with internal teams, clients, vendors, business associates, and other
stakeholders.
Ensure timely
reminders and follow-ups for important commitments.
Management
Coordination
Coordinate with
various departments on behalf of the Director.
Follow up on
tasks assigned by the Director to concerned team members and departments.
Track pending
activities and provide regular status updates to the Director.
Assist in
ensuring timely execution of management decisions.
Communication
& Correspondence :-
Handle emails,
letters, messages, and other correspondence on behalf of the Director, wherever
authorized.
Draft
professional communications, notes, reports, and meeting briefs.
Maintain proper
records of important communications and documents.
Meeting &
MIS Support
Prepare meeting
agendas, notes, presentations, and required documents.
Record and
track Minutes of Meeting (MOM) and action points.
Prepare
follow-up reports and MIS as required by the Director.
Coordinate with
departments for timely submission of reports and information.
Travel &
Event Coordination:-
Coordinate
domestic and international travel arrangements, including tickets,
accommodation, transportation, and itineraries.
Assist in
organizing business meetings, conferences, events, and management visits.
Coordinate with
concerned departments during Director’s plant and business visits.
Confidential
& Administrative Support:-
Maintain strict
confidentiality of management information, business plans, financial
information, and other sensitive documents.
Maintain
organized records and files for the Director.
Handle other
administrative and special assignments entrusted by the Director.
Follow-up &
Special Projects:-
Follow up with
employees, departments, customers, vendors, and other stakeholders as directed
by the Director.
Support the
Director in special projects, business initiatives, and management assignments.
Ensure timely
completion and reporting of assigned tasks.
Requirements
Key Skills
& Competencies:-
Excellent
verbal and written communication skills.
Strong
follow-up and coordination ability.
Excellent time
management and organizational skills.
Proficiency in
MS Office / Google Workspace, particularly Excel, Word, PowerPoint, and email.
Ability to
prepare MIS, presentations, and reports.
Strong
interpersonal and relationship-management skills.
Ability to
handle confidential information with discretion.
Ability to
multitask and work under pressure.
Professional
appearance and communication etiquette.
Willingness to
travel when required.
Qualification
& Experience:-
Qualification:
Graduate in any discipline; MBA/PGDM will be an added advantage.
Experience: 2–5
years of experience as an Executive Assistant, Personal Assistant, Management
Executive, or in a similar role.
Benefits
