Job Description:
Key Responsibilities
2.1 Administration Management
Oversee all general office administration activities including office supplies, stationery, mailroom, travel arrangements, and hospitality.
Implement and enforce administrative policies, SOPs, and standards across departments.
Manage front office operations, reception, and employee helpdesk services.
Oversee event and meeting management including logistics, catering, and guest management.
2.2 Facilities Management
Manage day-to-day building operations, including maintenance, repairs, housekeeping, landscaping, pest control, and waste management.
Ensure facility readiness, uptime, and compliance with safety, health, and environmental regulations.
Plan and execute preventive and corrective maintenance schedules for HVAC, Electrical, AHU’s, FAPA, GSS, VESDA,WLD, ACS, CCTV, Rodent Control, UPS, Plumbing, and other systems.
Coordinate with landlords, property management teams, and external agencies for facility-related matters.
Oversee workspace planning, office moves, seating arrangements, and optimization of real estate space utilization.
Manage sustainability initiatives (energy efficiency, recycling, waste reduction, etc.).
2.3 Security and Safety Management
Develop, implement, and monitor security policies, procedures, and access control systems.
Manage on-site security personnel, CCTV systems, visitor management systems, and emergency response teams.
Conduct periodic safety audits, fire drills, and emergency preparedness training.
Ensure compliance with statutory safety norms, fire department regulations
Manage incident reporting, risk assessments, and corrective actions.
2.4 Technical Site Management
Oversee and maintain site-level technical infrastructure such as power backup systems, DG, UPS, networking rooms, and data cabling.
Monitor power consumption, energy efficiency, and uptime of critical systems.
Ensure AMC (Annual Maintenance Contract) and SLAs (Service Level Agreements) are adhered to for all technical and facility equipment.
Support minor civil, electrical, and mechanical projects as needed.
2.5 Vendor & Budget Management
Identify, evaluate, and manage external service providers (housekeeping, catering, transport, maintenance, etc.).
Monitor service quality, and ensure compliance with KPIs and SLAs.
Prepare and manage the annual administrative and facilities budget.
Track expenses, optimize costs, and ensure financial control through efficient resource utilization.
2.6 Compliance, Audit & Reporting
Maintain documentation related to statutory compliance (licenses, permits, safety certificates, etc.).
Support internal and external audits for administration, facilities, and EHS.
Prepare periodic reports and dashboards on facility performance, security incidents, maintenance status, and budget utilization.
2.7 People & Stakeholder Management
Lead a team of admin, facility, and security professionals; ensure training and skill development.
Collaborate closely with Ops/Engg. teams to support business continuity and employee experience.
Act as the primary point of contact for all site-level escalations.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus India Training Centre Private LimitedEmployment Type:
Permanent-------
Experience Level:
ProfessionalJob Family:
Facility Management and Real EstateBy submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
