Administrative Coordinator

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS.
The Administrative Coordinator in the Support Services is responsible for providing comprehensive administrative support to Principals and Managers, ensuring the smooth functioning of day-to-day tasks. The role involves managing calendars, travel, meetings, office coordination, and supporting employees with administrative queries, while working independently with minimal supervision.
What You'll Do:

• Manage and maintain schedules for Principal and Manager.
• Make travel arrangements, including booking flights, cars, and boarding and lodging.
• Provide real-time scheduling support, including booking appointments and managing conflicts.
• Handle general office tasks and day-to-day administrative activities.
• Manage expense filing and related documentation.
• Coordinate inter-office requirements across India and global offices.
• Oversee time entry management for Principals and Managers.
• Assist employees with administrative queries and direct them to the appropriate point of contact.
• Organize team dine-in / dine-out arrangements.
• Manage meeting room reservations.
• Prepare agendas and plan for client and other internal meetings.
• Compile, transcribe, and distribute minutes of meetings.
• Set up and oversee administrative policies and procedures for the office and/or organization.
• Interpret and implement administrative and operating policies and procedures.
• Arrange mementos / gifts for clients.
• Coordinate internal / external conferences / meetings at hotels or other venues.
• Coach junior team members and guide them in their day-to-day work.
• Manage logistics for office-level events and leadership visits

What You'll Bring:

• Graduate in any discipline or Diploma in Business Administration .
• At least 4-5 years of administrative experience.
• Computer literate, with proficiency in Microsoft Outlook (calendar), Word, Excel, and PowerPoint.
• Possesses a pleasant disposition and professional mannerism.
• Good spoken and written English.
• Able to work independently with minimum supervision
• Fluency in English
• Client-first mentality
• Intense work ethic
• Collaborative spirit and problem-solving approach

How you'll grow:

• Cross-functional skills development & custom learning pathways
• Milestone training programs aligned to career progression opportunities
• Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

Perks & Benefits:
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.
We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.
Travel:
Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.
Considering applying?
At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems-the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives, and experiences. Learn more about our inclusion and belonging efforts and the networks ZS supports to assist our ZSers in cultivating community spaces and obtaining the resources they need to thrive.
If you're eager to grow, contribute, and bring your unique self to our work, we encourage you to apply.
ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.
To complete your application:
Candidates must possess or be able to obtain work authorization for their intended country of employment.An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.
NO AGENCY CALLS, PLEASE.
Find Out More At:
www.zs.com