The Administrative Assistant manages admin activities and logistics at the office, coordinates staff and supplies, and supports team collaboration and operations.
Position: Administrative Assistant - Finance & AdminExperience: 3 to 5 yearsType: Full Time Employee (FTE)
Under the direction of Manager, the Administrative Assistant works on India Admin in a timely fashion, with the expected quality in accordance with organization policies and procedures. Administrative Assistant works closely with the team to deliver the collective output to the firm on a timely basis. Responsible for managing the administrative activities, logistics and facilities at BLR office.
Core ResponsibilitiesDaily cleaning and upkeeping of facilities.Weekend deep cleaning.Regular maintenance of plumbing and electrical at office premises.Daily Food and Beverage arrangements.Maintain hygiene in cafeteria - 4th Floor and 8th Floor Cafeteria.Preparation of Monthly Calendar/Roster for House Keeping Staff/Security Staff.Daily monitoring and coordination with House Keeping Staff and Security StaffHandling all documentation relating to material movements and courier services.Front office management such as handling visitors, new joiners and other guests.Review and procure groceries/housekeeping materials/stationaries for daily operations.Obtaining invoices from admin vendors for payment purposes.Maintenance of Admin Inventory on a weekly basis and report to admin Manager.Maintenance of Cubicle and Office KeysPeriodic Maintenance of facility and office equipment such as:UPS, Air ConditionersElectrical InspectionsCarpet shampooing, Chairs and WorkstationFumigationLaptop stickers management etc.,Transport coordination (Monitor the daily route vehicles and arranging the cab as and when required with prior approval from the Manager).Busy season weekend and late-night supportsTraining, Outing and Team Event supportsLogistic support for US visitors.Support for Workday Entries (Invoice upload etc.) as requiredLogistics support for sports & cultural committee eventsOther logistics and admin support for smooth function of the production area.
Additional ResponsibilitiesCollaborate with other teams to address their needs in timely mannerLearn Wipfli Way to enhance team collaboration and collectively work towards common objectives.Work with the performance coach to develop the skills required to go up in the value chainParticipate in operational support activities related to the practice/team
Skills & QualificationB.com/BBA/M. ComHand-on experience on applications.Good Administrative knowledge.Good Communication SkillsGood at Excel, PPT and WordGood knowledge of data analytics tools. (Preferred, not mandatory)
No. of positions: 01Work location: Bengaluru, Wipfli India.
Under the direction of Manager, the Administrative Assistant works on India Admin in a timely fashion, with the expected quality in accordance with organization policies and procedures. Administrative Assistant works closely with the team to deliver the collective output to the firm on a timely basis. Responsible for managing the administrative activities, logistics and facilities at BLR office.
Core ResponsibilitiesDaily cleaning and upkeeping of facilities.Weekend deep cleaning.Regular maintenance of plumbing and electrical at office premises.Daily Food and Beverage arrangements.Maintain hygiene in cafeteria - 4th Floor and 8th Floor Cafeteria.Preparation of Monthly Calendar/Roster for House Keeping Staff/Security Staff.Daily monitoring and coordination with House Keeping Staff and Security StaffHandling all documentation relating to material movements and courier services.Front office management such as handling visitors, new joiners and other guests.Review and procure groceries/housekeeping materials/stationaries for daily operations.Obtaining invoices from admin vendors for payment purposes.Maintenance of Admin Inventory on a weekly basis and report to admin Manager.Maintenance of Cubicle and Office KeysPeriodic Maintenance of facility and office equipment such as:UPS, Air ConditionersElectrical InspectionsCarpet shampooing, Chairs and WorkstationFumigationLaptop stickers management etc.,Transport coordination (Monitor the daily route vehicles and arranging the cab as and when required with prior approval from the Manager).Busy season weekend and late-night supportsTraining, Outing and Team Event supportsLogistic support for US visitors.Support for Workday Entries (Invoice upload etc.) as requiredLogistics support for sports & cultural committee eventsOther logistics and admin support for smooth function of the production area.
Additional ResponsibilitiesCollaborate with other teams to address their needs in timely mannerLearn Wipfli Way to enhance team collaboration and collectively work towards common objectives.Work with the performance coach to develop the skills required to go up in the value chainParticipate in operational support activities related to the practice/team
Skills & QualificationB.com/BBA/M. ComHand-on experience on applications.Good Administrative knowledge.Good Communication SkillsGood at Excel, PPT and WordGood knowledge of data analytics tools. (Preferred, not mandatory)
No. of positions: 01Work location: Bengaluru, Wipfli India.
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