Key Responsibilities
1. Daily Operations
Coordination
* Maintain daily task trackers
* Coordinate between departments
* Ensure pending work is followed up and closed
* Monitor operational bottlenecks
2. Reporting &
MIS
* Prepare daily reports for management
* Maintain live Google Sheets trackers
* Update shipment, production, payment, and approval
statuses
* Create structured data systems for operational visibility
3. Follow-up &
Execution Management
* Follow up with: * vendors* factories* logistics teams*
internal staff * support department * Ensure commitments are met on time *
Escalate delays immediately
4. Documentation
& File Control
* Organize digital documents systematically * Maintain
version-controlled files* Ensure easy retrieval of operational documents*
Coordinate approvals and document movement
5. Meeting &
Communication Management
* Schedule meetings* Maintain MOMs (Minutes of Meeting)*
Track action points* Ensure accountability after discussions
6. Productivity &
Systems Improvement
* Improve workflows using Google tool* Build trackers and
monitoring systems* Reduce dependency on manual follow-ups* Introduce
structured reporting formats
7. Management Support
* Assist management in operational monitoring* Prioritize
urgent tasks* Maintain confidentiality
* Ensure smoother execution bandwidth for leadership
Requirements
The candidate must
combine:
* Administrative control * Team coordination * Process
discipline
* Leadership capability * Strong command over Google
Workspace tools * Ability to handle pressure and multiple stakeholders
The person should
function as an execution backbone for management.
Core Objective of the
Role
To ensure:*
smooth daily operations,* timely task completion,* disciplined communication,*
accurate reporting,
* and operational accountability across the organization.
This role directly
impacts:
* shipment timelines,* vendor coordination,* documentation
flow,* management productivity,* and internal operational efficiency.
Mandatory Skills
& Competencies
Technical Skills
* Google Sheets (formulas, filters, trackers, conditional
formatting, basic dashboards, shared sheets, live reporting)
* Google Docs
* Google Drive organization
* Gmail management
* Google Calendar scheduling
* Google Meet coordination
* WhatsApp Business communication etiquette
* Basic Excel proficiency
* File management and digital documentation systems
Leadership
Expectations
* Take ownership instead of waiting for instructions
* Be capable of pushing teams for updates
* Ensure deadlines are followed
* Escalate delays proactively
* Coordinate with factories, staff, logistics teams, and
management
* Handle pressure situations calmly
* Maintain operational discipline
* Follow up relentlessly until closure
Benefits
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